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Professional Expectations of a Student Teacher

Placement Experience

Placement Experience File and QTS Training and Development File

NB: The Placement Experience File and QTS Training and Development File are a requirement at any phase of training to meet the expectations of the placement and the ITE Curriculum. The file MUST be of a professional standard and meet all the requirements of the programme.

Although your files are working documents, they must also be of a professional standard and will be scrutinised by ITT Mentors and Liaison Tutors. They must be kept up to date and available at all times and will be part of the overall assessment assessment of successfully achieving the ITE Curriculum and used at the end of the programme as evidence towards the recommendation for QTS. They will be retained until the end of the course and may be examined by External Examiners for the course and Ofsted inspectors.

The Placement Experience File

The Placement Experience File needs to be organised and available for scrutiny. Student teachers are advised to keep all contents electronically, so they can be easily accessed by their ITT Mentor and Liaison Tutor. They must be available and kept securely, so LJMU’s OneDrive provision is recommended, so that all those involved in training are able to evaluate and monitor their quality.

It should include:

  • Timetable and Training Programme offered by the placement
    Planned events and activities.
  • Teaching and Learning Record
    By class/group, schemes of work, units and subsequent lesson plans, resources, evaluation of lessons, action planning.
  • Records of pupil progress and attainment
    Records of attendance, marks, grades, formative achievement and targets, samples of pupils’ work and marking for the classes and pupils taught. The information must be anonymised by the student teacher before sharing the file with their Liaison Tutor.
  • Whole School/Extra Curricular Activities
    These can be subject specific or whole school activities (school trips, clubs, sporting activities, drama and music activities).

QTS Training and Development File

The QTS Training and Development File is an essential record of the training received in school, evidencing progress towards achieving LJMU’s ITE Curriculum and at the end of the programme being recommended for Qualified Teacher Status. This file is thus the key mechanism for the Partnership to ensure and verify that each student teacher may be recommended for QTS at the end of their programme and will form part of the final assessment (triangulation).

The QTS Training and Development File along with the Placement Experience file(s) must be available in school at all times (the QTS Training and Development file is a One Drive folder and it is advisable that Placement Experience files are stored electronically too). Links should be shared with Liaison Tutors and ITT Mentors.

Failure to maintain either file to an appropriate standard can result in failing to meet the standards for Professional Conduct.

QTS Training and Development File

This houses a record of your progress as a teacher and the training and feedback which they have received during their programme. It MUST be organised and regularly updated. LJMU and expert colleagues in school have access to this file and will check it regularly. Student teachers must share a link with all relevant staff.

As a student of LJMU, all student teachers are entitled to download a full version of Office 365 from the LJMU website. OneDrive comes with this software. OneDrive is a cloud based storage providing access to files from any internet connected device. OneDrive provides 1TB (1000GB) of FREE storage for ALL LJMU students.

If a student teacher chooses to store their folders electronically in another way e.g. Google Drive, they must ensure it is 'backed up', cannot be lost if equipment fails and can easily be shared with their ITT Mentor and Liaison Tutor.

All student teachers should create a folder on their OneDrive called – 'QTS Training and Development File', which should then have 9 sub-folders as detailed below.

All student teachers need to systematically and regularly save appropriate documents in the right place. It is a student teachers’ responsibility to maintain their QTS Training and Development File.

The file and its sub folders must be organised and labelled as follows:


What you save in it.

Sub-folder 1:
School-based training - Weekly Meetings

Typed up Records of weekly meetings with their ITT Mentor saved in DATE order. These should start from the first or second week in school.

Sub-folder 2:
Observations of YOUR teaching by others

Stored copies of any lesson analysis forms (LAFs) of their own teaching completed electronically by ITT Mentor / PM or other expert colleagues in DATE order. These won’t generally start until Phase 2 (unless they are School Direct Salaried or UG Primary Student Teacher). Some ITT Mentors prefer to hand write observations on printed forms. These can be photographed or downloaded to a PDF scanner app to take a record of them e.g. Genius Scan, and upload them to this on-line electronic folder. Observation records from ITT Mentors/expert colleagues should cover a range of key stages (and in primary a range of curriculum subjects).

Sub-folder 3:
School-based Phase Reviews.

Copies of all Interim and Final Review Forms for each Phase (or Term for Salaried). These must also be uploaded to Abyasa as PDFs; failure to do so can result in a delay to the end of the programme.

Submission dates for these are on the website, Section B, for each programme. They are completed by your ITT Mentor.

Sub-folder 4:
Intensive Training & Practice (ITAP)

Sub-folder 4:
Tracking your progress towards QTS – Meeting the Teachers' Standards

Documents relating to each of your ITAPs should be saved in this folder, e.g., lesson plans, mentor observations. Further information about the specific focus of your ITAPs is in Section B of the website.

An appropriately completed LJMU ITT Tracker including (by the end of Phase 3) completed audit pages of where the evidence to support your progress can be found.

Please download a copy of the LJMU ITT Tracker from Section C of the website.

The LJMU ITT Tracker documents the evidence showing your progress towards meeting the Teachers’ Standards. There is a short reflection for you to complete about your progress at the end of each Phase.

Sub-folder 5:
Subject Knowledge Development

Any relevant Subject Knowledge Audits, Improvement and Development plans and evidence of addressing subject knowledge targets with which the student teacher is required to engage with during the programme.

Programme leaders and subject leaders will guide student teachers about this section, but it is a place to capture work which has developed personalised Subject Knowledge. If student teachers have hand written notes etc., then they can photograph them/use a scanner app and upload them to this section.

Sub-folder 6:
School-based training activities

Notes from school-based training activities and from any Professional Development Activities. This includes notes from their own observations of expert colleagues in school.

If you student teachers have hand written notes etc., then please they can photograph them/use a scanner app and upload them to this section. Student teachers should not type notes up for the sake of it.

Sub-folder 7:
Personal Tutoring

Records of Personal Tutor meetings.

Programme leaders will guide student teachers about this section.

Sub-folder 8:
Moving between schools

Records of transfer information completed and shared between placements.

Appropriate documents will be shared with student teachers for this section.

Sub-folder 9:
Feedback from Liaison Tutor

This section will include relevant notes from Liaison Tutor meetings, including comments on the progress of this file in relation to LJMU’s ITE Curriculum.

Criteria for the Placement Experience and QTS Training and Development Files

The Placement Experience file and QTS Training and Development file are:

  • a requirement for meeting the placement expectations at any Phase of Training;
  • professional working documents to support teaching, learning and assessment;

They must be:

  • available at all times in school for all tutors and ITT Mentors to view;
  • kept up to date and reviewed by ITT Mentors, Professional Mentors and Liaison Tutors;
  • well organised into sections;
  • available at University debriefing and review sessions.

Completing and reviewing the contents will help the student teacher to:

  • think critically and reflectively about teaching, learning and assessment practice;
  • reflect on whole school issues;
  • consider how well they are meeting LJMU's ITE Curriculum.

Other Documentation (Section E)

Professional Development Activities (PDAs). These are school-based tasks related to the focus of each Phase of Training. Where PDAs are compulsory within a particular Phase of Training this will be indicated by the Programme team and may form part of the weekly meeting discussion. PDAs may also be used to personalise the learning of individual student teachers, to develop areas that need to be improved to ensure they fully achieve the ITE Curriculum.

Attendance & Punctuality